Patient photos

Created by Lauren I., Modified on Wed, 5 Apr, 2023 at 12:33 PM by Jessica C.

Patient photos in Blueprint OMS make it easy to identify patients, and greet them by name.

Photos are shown in the following places in Blueprint OMS:

Photo sources

Any of the following can be used as a photo source:

Computer file
Document archived in Blueprint OMS
Webcam
Mobile device or tablet

Steps for uploading a patient photo

Initiate photo capture
Select photo source
Capture photo (or select file)
Crop and save the photo

Step 1 - Initiate photo capture

Using a webcam, a mobile device/tablet, or a computer file as the photo source

Open the patient's file by double-clicking their name in the patient browser.
Click the photo frame next to their name.

Highlight the patient's name in the patient browser.
Click the photo frame next to their name.

Using an archived document as the photo source

This allows an existing document from the patient's documents tab (e.g. a Driver's license photo) to be set as the patient photo.

Open the patient's file and select the Documents tab
Right-click on the desired document in the list
Select Set as patient photo from the pop-up menu
Skip to Step 4 - Cropping and saving

Step 2 - Select photo source

Select the appropriate option from the Upload photo dialog box.

Step 3 - Capture photo (or select file)

Using a computer file as the photo source

After selecting FILE from the Upload photo dialog box, navigate to the desired file and click OPEN.

Using a mobile device as the photo source

Before using a mobile device or tablet to capture patient photos, this feature must be configured following the instructions here.

After selecting MOBILE DEVICE from the Upload photo dialog box, take the patient photo using the mobile device or tablet.

Using a webcam as the photo source

After selecting WEBCAM from the Upload photo dialog box, capture the photo using the Integrated Camera window.

Recommendation

Our recommended webcam is the Logitech HD Pro Webcam C920

Step 4 - Cropping and saving

Once the patient photo has been successfully captured, it can be cropped to the preferred size within the Edit photo window.

Drag the red square to position the patient's face within the frame
If necessary, adjust the magnification using the scroll bar at the bottom of the window
If necessary, rotate the picture using the blue arrows in the bottom left-hand corner of the window
Click SAVE

Removing a patient photo

To remove a photo, right-click on it and select DELETE .

A confirmation dialog will appear.

Configuring photo capture on a mobile device or tablet

Blueprint OMS can use the automatic synchronization feature provided with your cloud storage account to allow capturing patient photos with a mobile device or tablet.

Typically, it takes several seconds for a photo taken to appear in Blueprint OMS for cropping.

Requirements

Cloud storage account

For use with the photo capture feature in Blueprint OMS, you will need to use a cloud storage service that can automatically synchronize photos from a mobile device to the cloud.

Some popular options are listed below, but any cloud storage service that meets this requirement should work.

Some of the cloud storage services that can be used with Blueprint OMS include:

Dropbox
Microsoft OneDrive
Google Drive
Apple iCloud Drive
Mega
IDrive
NextCloud

Mobile device or tablet

A device that is not used for personal photos
Internet connectivity (WiFi is sufficient – there is no requirement for a SIM card or connection to mobile voice/data networks)
Cloud storage mobile application installed, with camera uploads feature enabled

Blueprint OMS workstation

Cloud storage desktop application installed, with synchronization enabled for camera uploads (usually all folders are synchronized by default)
Blueprint OMS configured with the "Photo upload location" pointing to the synchronized camera uploads folder

Configuring a mobile device for automatic photo upload

Screenshots used for these directions show Dropbox as the cloud storage application being used, but any of the compatible services (see above) should work similarly.

Install the cloud storage mobile application from the Apple App Store or Google Play Store
Create an account (or log in to an existing account)
Ensure that Camera Uploads is turned on from within the application's account preferences menu.

Automatic synchronization of photos will only work when the mobile device has a working internet connection (either via WiFi, or the mobile data network).

Configuring Blueprint OMS to detect incoming photos

Installing cloud storage desktop software

Links to installation instructions for popular cloud storage services are below.

After installing the software, log in to the same account configured on the mobile device.

Configuring the "Photo upload location" in Blueprint OMS

Select File → Preferences
Use the ... button to open a File chooser window, and navigate to the folder where camera uploads are synchronized by the cloud storage application
Click SAVE